Convention 2024

What is this privacy policy for?

This privacy policy is for the use of this website, the Quartet of Nations Convention app and the convention communications served by the Quartet of Nations Region 31. It governs the privacy of the users who choose to use the website, app and receive communications. It sets out the different areas where personal information is collected, stored and used.

Who are we?

The Quartet of Nations Region 31 is an authorised region of Sweet Adelines International. It administers and oversees the activities which fulfil the mission of Sweet Adelines International in the United Kingdom and Netherlands. As part of an international organisation, our commitment to protecting your privacy is set by Sweet Adelines International, which you can view here –

What type of information is collected from you?

Accessing this website does not require you to create an account (where you provide personal information such as name and email address).

You also do not need to create an account to downloading and use the Quartet of Nations Convention app. When using the app, data about your activity (pages or sections you viewed) are recorded but they are never linked back to you or your device. They also do no track you or your device for any purpose.

When you register to attend the convention organised by the Quartet of Nations Region 31, the personal information we may collect from you is described in Section 8 of the Sweet Adelines International Privacy Policy.

How do we collect your personal information?

We obtain information about you when you contact us about our events, membership and other services.

Personal information of representatives of accredited and prospective chapters on record with Sweet Adelines International will be used to relay relevant convention communications.

How is your personal information used?

We may use your personal information to:

  • communicate relevant convention news and updates;
  • contact you in response to a specific query.

The personal information you provide when registering to attend the convention organised by the Quartet of Nations Region 31 are used as described in Section 10 of the Sweet Adelines International Privacy Policy.

Who has access to your information?

We will not sell, rent or otherwise distribute or release your personal information to third parties. We will not share your personal information with third parties for marketing purposes.

Third party service providers working on our behalf: We may pass your information to our third party service providers, agents, subcontractors and other associated organisations. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

We may also transfer your personal information if we’re under a duty to disclose or share your personal information in order to comply with any legal obligation. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Your rights

You have the right to ask us not to process your personal information for marketing purposes.

Data protection law gives you the right to access the personal information we hold about you for certain purposes, the right to erase, restrict or receive a copy of your personal information. Please contact us and we will handle your request in accordance with the law.

Storing and securing your data

We may transfer, store or process your personal information outside of the UK and European Union (“EU”). The laws in some countries may not provide as much legal protection for your personal information as in the UK.

By providing your personal information, you agree to this transfer, storing or processing. Where we use service providers outside the EU, we rely on approved data transfer mechanisms (for example, the EU Standard Contractual Clauses and the EU-US Privacy Shield) to ensure that your personal information is adequately safeguarded in the recipient country.

Non-sensitive details (like your email address) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

We keep your personal information for as long as is necessary for the purposes for which it is processed. These periods vary depending on the nature of the information and your interactions with us.

External links

Although this website only looks to include quality, safe and relevant external links, you should always adopt a policy of caution before clicking any external web links mentioned throughout this website. We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Clicking on external links is at your own risk and this website and the Quartet of Nations Region 31 and Sweet Adelines International cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Shortened links in social media

This website and the Quartet of Nations through social media accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy URLs (web addresses) – this is an example:

You are advised to take caution and use good judgement before clicking any shortened URLs published on social media platforms embedded on this website. Despite the best efforts to ensure only genuine URLs are published, many social media platforms are prone to spam and hacking and therefore this website, the Quartet of Nations Region 31 and Sweet Adelines International cannot be held liable for any damages or implications caused by visiting any shortened links.